Minutes: Board of Directors Meeting August 17, 2006
Members present: Bill Matthews, Sidney Birkins, Delia Castillo, Nelda Reid, Bobbie Nehman, Danna Pyke, Michael Millican, Len Ellis, Rob Evans, Bill McElvaney;
proxies: Liz Branch, Liz Wolff, Marian Avalos, Stephen Brown, Rashid Dara.
Staff present: Lon Burnam.
Visitors: David Reid, Vicki Millican, Rolf Ernst, Walt Harrison.
1. Opening: Bill Matthews called the meeting to order at 7:15pm; with a poem.
2. Minutes: The July minutes were presented. Bill Mc moved to accept, Rob second, the minutes were accepted without change by voice vote.
3. Treasurer’s Report: Nelda reviewed the July report; of note that with the $25,000 challenge grant 'on-the-books' we are approximately $7,000 positive for the year. Nelda reported the 990 Tax Return was filed, as required. Bill Mc moved to accept the report, Danna second, approved by voice vote.
4. Development: The CNP Fundraising Workshop was attended by four members and was very informative.
It was noted that we are still wanting someone to step forward to head up the 25th Anniversary events and planning committee.
5. DCTV: Walt and Rolf introduced a proposal for DPC to be able to air programs on DCTV (Public Access Cable TV). Walt and Rolf would donate their time and talent to produce mini-documentaries, educational programs, etc. The cost to do this is a $150/yr membership fee, $45/yr associate fee, plus a one-time $535 training fee. Most of this expense is to be covered by a grant of $500. There was concern about accountability and responsibility of what gets put on the air, and also that a "speaker's authorization form" will be required. Written report and copy of the DCTV contract provided.
Danna made a motion to go ahead with the formation of an advisory committee for oversight, and to authorize the expenditure of $730 for registration and training; Nelda second, approved by voice vote.
6. Richard Deats Event: An additional $350 is required to pay an honorarium. Danna moved to authorize payment, Bobbie second, approved by voice vote.
7. Peacemaker of the Year Award: Verbal approval of "Lifetime Achievement Award" to Peter Johnson and "Peacemaker of the Year Award" to Diane Baker was given. Discussion about written acknowledgement to the other nominee, and a future award category for young adults just getting involved with peacemaking.
8. Nuclear Weapon Position Statement: A draft of a statement to renew and clarify our position was discussed; suggestions for change were made. Len agreed to edit, then send this by email to solicit further changes if necessary, until board members have agreed to its content and context.
9. Teams:
Fundraising [Lon] - review of the $25,000 matching grant and letter that will go out, including the fees for an outside service to print and mail the letter.
Communications Team [Lon] - Written report from Trish. Of note was the Peace Film Festival and that if we are to participate next year, we will need a commitment of corporate sponsorship and volunteers in advance.
Dismantling Racism [Delia] - Written report and reminder that the quarterly meeting is August 27, 2-4pm.
Peace Education [Michael] - Written report and reminder that Michael Nagler will give presentations Sept 29 and 30th. Board members were requested to help post and distribute flyers; Michael will email the flyer to all board members, and if you would like a poster, he will provide these.
Swords/Plowshares [Bill McElvaney] -Written report and Bill gave an overview of Michael Deats visit, and shared photos.
10. Announcements: Lots of peace happenings in September - be sure to check the calendar. Sept 11 Memorial events; Sept 14 Interfaith Prayer Service; Sept 16 Day of Peace (ArtSpirit is asking for volunteers to help setup, cleanup and peacmakers); Sept 17 Interfaith Prayer Service; Sept 21 Int'l Day of Peace; Sept 25/26 Antonia Juhasz; Sept 29/30 Michael Nagler. .
11. Adjourn: Michael moved to adjourn, Nelda second, at 9:30p.m.
submitted by Len Ellis
Secretary
August 19, 2006
