Staff present: Daniel Williams.
Visitors: Bob Dawson, Elaine Emmert.
1. Opening: Delia called the meeting to order at 7:10pm; our guests, as potential board members, introduced themselves.
2. Minutes: The May, 2007 minutes were presented. Rob moved to accept as presented, Gene second, affirmed by voice vote.
3. Treasurer’s Report: [Reza] April income is $6000 more this year as compared to last year, but we are still $17k in the red for the year-to-date, with a reminder about board's fiscal responsibility. Discussion about having financial info on the website, and decided to wait until the audit has been done. Roger moved to accept the report, Bill second, affirmed by voice vote.
4. Office Search: [Stephen] Current landlord suggested we enter into a long-term (1 year) lease as the building will not be ready to be converted to a school until August 2008; this gives us some time, and we can review the proposed move to the Monroe Shops location for another month.
5. Teams:
Communications [Trish] - written report provided. Roger discussed the importance of language used on our website. The film showing at the Magnolia Apr 26 raised $600, but this was not enough for participation in the Dallas Film Festival. Bill moved that we NOT participate in the DFF this year, Stephen second, passed by voice vote.
Question was asked about policy for including events in the weekly emails, not necessarily meetings, but events where people gather and are likely to attract potential members; Rob said he would review this with the team.
Dismantling Racism [Rob] - DR received four films on immigration that might be good for viewing by a larger audience. However, before DPC sponsors showing these films, we must review them. Delia will email a link that has information about the films, as this is part of a national tour.
Fundraising [ ] - written report. Summer dinner is June 12; Valley discussed status, approximately ten-percent of the $23,000 goal has been sold.
Organizational Development [Gene] - Long term proposal provided, with recommendations. Valley raised the question about board training.
Peace Education [Michael] - oral report by Michael. The letter from John Wheat Gibson was brought up and suggestion made that we provide a response; the context should be in the form of a position statement on Israel/Palestine.
Swords/Plowshares [Valley] -written report provided. Discussion of where the $600 raised by the "Return To Kandahar" film showing belongs; purpose was to support the Dallas Peace Film Festival. Roger made a motion to keep the money in the Film Event fund, but if by June 8, 2007, sufficient funds for the Film Festival have not been raised, the money is to be transferred to the general fund. Gene second, affirmed by voice vote.
6. New Business:
Finance and Audit Committee - Delia presented a team proposal to establish the aforementioned, and asked for a motion to establish this committee. Valley made the motion to establish the FAC, Rob second, passed by voice vote.
Audit - with respect to the audit, and reviewing of the proposal submitted by Mike Dunson CPA, it was agreed we are not ready for an audit. Reza advised it would take several months to complete the entry of past transactions, and it would be better to wait until this groundwork it completed. It was also agreed that the newly formed FAC would provide guidance.
Board Retreat - Proposed June 23 date, but June 16 and June 30 could also work. Delia will gather preferences via email to determine the date.
Women's Peace Conference - Jan Sanders spoke about the upcoming conference.
7. Announcements:
8. Adjourn: We adjourned at 9:50pm.
submitted by Len Ellis
Secretary
June 8, 2007